AI for Small-Business HR: job posts, offer letters and more

When you run a small business, you are also the HR team. You write the job post. You do the interviews. You send the offer letter, plan the first week, and write the letters when someone leaves.

Most owners copy these from the internet and change a few words. The copied letter often has clauses you never agreed to. Or it misses the terms you did agree.

AI for Small-Business HR works the other way round. You give it your own role, terms and dates. It writes only from those.

The five workflows

1. Job post. Turns your rough notes about a role into a post with the duties, what you need, pay, place and how to apply.
2. Interview questions. Gives you questions for each must-have, a short task where it helps, and a 1 to 5 scorecard.
3. Offer letter. Puts the pay, joining date, probation, notice and hours you agreed into a friendly letter, word for word.
4. First-week plan. Plans each day of the first week, with the buddy and the tools to set up, and writes a welcome message.
5. Relieving and experience letters. Writes both letters from the joining date and last working day, and only the words you choose about the person's work.

What it never does

Some things need a person, not an AI. So every workflow keeps to these rules:

• It adds nothing you didn't give it. No legal clause, no benefit, no leave rule, no bonus. If you need those in a letter, use your own terms or ask a lawyer or HR adviser.
• It doesn't write warning or disciplinary letters. Those need care and advice that fit the person and the situation.
• It never asks about people's personal lives. Nothing about gender, age, marital status, family plans, religion, caste, health or disability. Job posts and interview questions are only about the work.
• It marks what is missing. If a detail is needed and you didn't give it, you see [CHECK] in its place. The AI doesn't guess.

Dates are worked out first

Two workflows need dates. The first-week plan needs the date of each working day. The experience letter needs the time the person worked with you.

These are worked out before the AI sees anything. For example, 1 Jun 2023 to 15 Sep 2026 is 3 years and 3 months. The AI copies that line. It doesn't do the sum itself.

The first-week plan skips your weekly days off. It doesn't know your holidays, so it reminds you to move any day that falls on one.

What you get

You get the five HR workflows to use with your own details. You also get the Working With AI course. It shows you how to ask AI for what you need and how to check what it gives you.

The HR page shows an example of each workflow. Once you buy, you run them on your own role and terms.